'Office Automation Essay\r'

' purpose mechanization has make smirch work to be efficacious nowadays for the physical compositions that have adopted the system. Office automation usually refers to a power where office activities argon computerized so that it becomes easier for them to be executed faster and efficiently. This had been facilitated by accustom of computer in the office and it has in truth help many companies to cut comprise in terms of manpower. Office automation has been relied on by many companies to collect, store, bring in and transmit office information when they are needed in order to procure some basic activities in the office. (Laudon, K. C. and Laudon, J. P, 1994)\r\nOur brass section has adopted a number of automation and collaboration packet program to enable them enchant on their activities efficiently and to cut cost on wages and salaries. Collaborative software program is a system that an arranging adopts in order to ensure that the organization is operative a coo rdinated manner when they are executing they office work in their day to day activities. Our organization has not been left in terms of automation as it has implemented some cooperative software to facilitate office activities. close to of the collaborative software that has been adopted by our organization is use of e send and consequence messaging.\r\nThe use of email to commune in our organization has facilitated catching of passs and data from maven point to another either indoors the organization or even right(prenominal) the organization. Since the organization adopted the system, it has seen the organization be able to cut cost in term on the cost it incurred antecedently to send communication via other expressive style of transmission. However, when it comes to internal communication at heart the organization, our companionship has adopted intranet system where employees within the organization uses company mail to send emails to apiece others only.\r\nThe use o f email in the office has some advantage in that it is the cheapest meaning of communication, one faecal matter forward the mail to another person, one can impolite the mail from any computer in the world that is connected to the internet, and there is limitless storage mental quickness. Another advantage of apply email to travel by is that the message can be stored in the receiver’s inbox even if he is not in the office. Some of the disadvantages of email are that it power not be use to give confidential information; people might misuse the rapidity and keep on browsing through the internet or else of working.\r\nInstant messaging is collaborative software that has been adopted by our organization to communicate within or outside the organization. This facility is very popular in our organization as one get feedback this instant after sending a message to the other person either within or outside the organization. The disadvantage of the facility is that since it requires instant feedback it cannot be use to communicate if the receiver is not there to do to the message. The facility excessively cannot be used to communicate detailed information alike(p) data and for this case; it needs person to use another facility.\r\nThe facility also cannot be used where one necessitate to attach something like a dart or a map. (Laudon, K. C. and Laudon, J. P, 1994) The collaborative software adopted by our organization has been of colossal use in our organization to convey messages within and outside the organization. Our company has relieve a lot when it adopted the facilities and deserted the older mean of communication where they used fax or even earn and parcel which are slow and expensive.\r\n'